Diplomas and Replacement Diplomas
University of Pennsylvania
Diplomas and Other Student Document Services
The diploma office will be closed:
December 24, 2019 through January 1, 2020
No orders will be processed during this time.
|Monday:||11 a.m. - 1 p.m.|
|Tuesday:||11 a.m. - 1 p.m.|
|Thursday:||3 p.m. - 4:30 p.m.|
|Friday:||10 a.m. - 12 p.m.|
Other hours by appointment.
Location: 1 College Hall, Room 211 (2nd Floor)
If you need to pick up or drop off diplomas or other diploma-related documents, you may do so during walk-in hours.
If you cannot visit during walk-in hours, you can request an appointment by contacting the Diploma Coordinator using the e-mail address found at the bottom of this page.
INDEX OF DIPLOMA TOPICS
The University of Pennsylvania diploma has been printed in Latin since its first graduating class in 1757. The size of the current diploma is 9 5/8 inches by 12 1⁄4 inches.
Diplomas are issued three times each year, in May, August, and December. The diplomas of May graduates are mailed in July, the diplomas of August graduates are mailed in October, and the diplomas of December graduates are mailed in late-February.
Please note that the University does not issue electronic diplomas.
Diplomas will be mailed approximately eight to ten weeks following the official degree conferral date (i.e., the date appearing on your diploma). Your diploma will be mailed once your degree has been posted by your school and if you are in good financial standing. You can confirm that your degree has been posted by logging into Penn InTouch. If your degree has not been posted, you should contact your school.
Diplomas will only be mailed to the permanent or temporary address. The local address will not be used. If you are requesting that your diploma be mailed to your temporary address, please note the following dates.
- For May diplomas, the temporary address should begin no later than June 7 and end no earlier than September 30. The temporary address must be updated no later than June 7.
- For August diplomas, the temporary address should begin no later than September 1 and end no earlier than November 30. The temporary address must be updated no later than September 1.
- For December diplomas, the temporary address should begin no later than January 15 and end no earlier than March 31. The temporary address must be updated no later than January 15.
Failure to update the temporary address prior to the dates listed above will result in the diploma being mailed to the permanent address.
If you prefer to pick up your diploma on campus, please complete a Diploma Pick Up Request. Deadlines to submit pick up requests are the same as those listed above for address changes (June 7, September 1, and January 15).
If would like to purchase trackable express shipping for your diploma, you can do so via the online request form. This must be arranged before June 7 (for May diplomas), before September 1 (for August diplomas), and before January 15 (for December diplomas). Otherwise, diplomas will be shipped via First-Class U.S. Mail (not trackable) to the permanent or temporary address as stated above.
For the name you select to be printed on your diploma, the first and last names must match the first and last names that have been registered with Penn. If the name being requested for the diploma differs significantly from the name on the official student record, a name change request must be submitted to the University Registrar, 3451 Walnut Street, 150 Franklin Building. If you request a name for your diploma that does not match your registered name with the University, and do not submit the name change prior to the diploma printing, your registered name will be printed on your diploma. No additional titles, such as Esq., Dr., etc., will be permitted on the diploma.
Diplomas damaged in shipment will be replaced free of charge providing that the diploma office is notified within one-year of the degree conferral date. To report a damaged diploma, please complete a Damaged Diploma Replacement Request.
A replacement diploma will be issued upon request and can be ordered online or with an application form. Penn does not issue electronic copies of diplomas. A replacement displays the signatures of the current officials but shows the original date of graduation. A statement reading “Replacement Diploma Issued on (Month, Date, Year)” will be printed at the bottom of the diploma to indicate that it is not an original. The fee for a replacement diploma is $100, and the processing time is between eight and ten weeks.
The name printed on the replacement will be the name from your original diploma. If you have legally changed your name, please order your replacement using the paper form (link provided below) and submit it with a copy of the documentation verifying your legal name change. A special note to Penn Law School alumni: If you are requesting a replacement diploma due to a gender-related name change, please visit the Penn Law School website to review its policies.
The University of Pennsylvania diploma has been printed in Latin since its first graduating class in 1757. If you would like to read the English translation online, please visit the general diploma translation page. You can also request a notarized translation, printed on University letterhead, that includes your name, degree, and graduation date. Translations are printed on University letterhead, they are not an actual Penn diploma printed in English. Translations are notarized by default, you do not need to pay a separate notarization fee for translations. The processing time is up to four weeks and cannot be expedited.
The Office of the University Registrar provides a number of services to verify a student's status. You can receive instantaneous degree verification through the National Student Clearinghouse. Degree verification documentsFurther information about verifying degrees and ordering transcripts can be found by visiting Student Registration and Financial Services.
The Office of the University Secretary can notarize Penn diplomas. Apostilles and state seals are handled by the Commonwealth of Pennsylvania. It is the graduate's responsibility to compile the necessary documents and submit them to the Commonwealth. Please visit the Commonwealth website and follow the instructions for how to obtain an apostille or state seal.
Checklist for Requesting Notarization of a Penn Diploma
- Complete the form to request the notarization of a diploma (PDF).
This form must be accompanied by a photocopy or digital scan of the photo page of the graduate's passport OR the form must be notarized.
- Include the diploma to be notarized (original, scan, or color photocopy), or place an order for a replacement diploma to be notarized. We do not have copies of student diplomas on-file. You must provide us with the document. PLEASE NOTE: When the diploma is notarized, a document is stapled to the front, which creates permanent holes in the diploma. Please consider this when deciding if you want to have an original or a copy of your diploma notarized.
- Provide payment: If you know your PennKey and password, you can submit your payment via the online payment page.* You can also pay by check or money order. If you pay online, you must still submit the form to request the notarization of a diploma (PDF).
- The processing time is up to four weeks and cannot be expedited.
*If you do not know your PennKey and password, but graduated in 1975 or later, you may request a PennKey from the PennKey alumni support website.
The University Registrar handles requests for notarized transcripts. To request notarized transcripts, please complete the Application Form for an Apostille/State Seal on Transcripts (PDF). Send this form and payments to the Office of the University Registrar.
For additional information about any of the services above, please contact:
Office of the University Secretary
University of Pennsylvania
1 College Hall, Room 211
Philadelphia PA 19104-6303
Phone: (215) 898-7007
Fax: (215) 898-0103