Diplomas and Replacement Diplomas
University of Pennsylvania
Diplomas and Other Student Document Services
|Monday:||11 a.m. - 1 p.m.|
|Tuesday:||11 a.m. - 1 p.m.|
|Thursday:||3 p.m. - 4:30 p.m.|
|Friday:||10 a.m. - 12 p.m.|
Other hours by appointment.
Location: 1 College Hall, Room 211 (2nd Floor)
If you need to pick up or drop off diplomas or other diploma-related documents, you may do so during walk-in hours.
If you have questions or need to speak with the diploma coordinator about a more complex issue, such as obtaining an apostille or state seal, you are strongly encouraged to make an appointment to ensure that adequate time is available to assist with your inquiry.
You can request an appointment by using the form at the following link:
Diploma Coordinator Appointment Request
The University of Pennsylvania diploma has been printed in Latin since its first graduating class in 1757. The size of the current diploma is 9 5/8 inches by 12 1⁄4 inches.
Diplomas are issued three times each year, in May, August, and December. The diplomas of May graduates are mailed in July, the diplomas of August graduates are mailed in October, and the diplomas of December graduates are mailed in February.
Please note that the University does not issue electronic diplomas.
Diplomas issued with errors, or damaged in shipping, will be replaced free of charge provided that the diploma office is notified within one year of conferral date. The original diploma must be returned before the reprinted one is shipped.
Diplomas will be mailed approximately eight to ten weeks following the official degree conferral date (i.e. the date appearing on your diploma). Your diploma will be mailed once your degree has been posted by your school and if you are in good financial standing. You can confirm that your degree has been posted by logging into PennInTouch. If your degree has not been posted, you should contact your school.
Diplomas will only be mailed to the permanent or temporary address. The local address will not be used. If you are requesting that your diploma be mailed to your temporary address, please note the following dates.
- For May diplomas, the temporary address should begin no later than June 7 and end no earlier than September 30. The temporary address must be updated no later than June 7.
- For August diplomas, the temporary address should begin no later than September 1 and end no earlier than November 30. The temporary address must be updated no later than September 1.
- For December diplomas, the temporary address should begin no later than January 15 and end no earlier than March 31. The temporary address must be updated no later than January 15.
Failure to update the temporary address prior to the dates listed above will result in the diploma being mailed to the permanent address. If you prefer to pick your diploma up or would like to arrange expedited mailing, please email firstname.lastname@example.org and include your name and PennID number. This must be arranged before June 7 (for May diplomas), before September 1 (for August diplomas) and before January 15 (for December diplomas). Otherwise diplomas will be shipped to the permanent or temporary address as stated above.
For the name you select to be printed on your diploma, the first and last names must match the first and last names that have been registered with Penn. If the name being requested for the diploma differs significantly from the name on the official student record, a name change request must be submitted to the University Registrar , 150 Franklin Building. If you request a name for your diploma that does not match your registered name with the University and do not submit the name change prior to the diploma printing, your registered name will be printed on your diploma. No additional titles, such as Esq., Dr., etc., will be permitted on the diploma.
A replacement diploma will be issued upon request, and can be ordered online or with an application form. Penn does not issue duplicate or electronic copies of diplomas. A replacement displays the signatures of the current officials but shows the original date of graduation. A statement reading “Replacement Diploma Issued on (Month, Date, Year)” will be printed at the bottom of the diploma to indicate that it is not an original. The fee for a replacement diploma is $100, and the processing time is between six and eight weeks.
The name printed on the replacement will be the name from your original diploma. If you have legally changed your name, please order your replacement using the paper form and send it in with a copy of the documentation verifying your name change.
For a translation, go to a general diploma translation page. You can also request a notarized translation that includes your name, degree and graduation date. The processing time is five business days and cannot be expedited.
If you know your PennKey and password, you can order a diploma or translation with the online request form . If you do not know your PennKey and password, but graduated in 1975 or later, you may request one from the PennKey Alumni website .
If you graduated before 1975, are having difficulty obtaining a PennKey or are requesting that your name be printed with one that differs from when you were enrolled at Penn, please complete the form to request a replacement diploma (PDF) to order a diploma or the form to request a diploma translation (PDF) to order a diploma translation.
The Office of the University Registrar provides a number of services to verify a student's status. Information about verifying degrees , ordering transcripts and academic certification can be found by visiting Student and Alumni Services .
The Office of the University Secretary offers a letter of certification, for a fee, which will verify the name of the graduate, degree conferred and date of conferral only. The letter is signed by the Vice President & University Secretary, notarized and embossed with the University seal. The processing time is five business days and cannot be expedited.
If you know your PennKey and password, you can order a letter of certification with the online request form . If you do not know your Penn key and password, but graduated in 1975 or later, you may request one from the PennKey Alumni website .
If you graduated before 1987 or are having difficulty obtaining a PennKey, please visit the Registrar's Office for a letter of academic certification .
The Office of the University Secretary can assist with the verification of Penn diplomas by notarizing the document or aiding with an Apostille.
To request a notarized diploma, please complete the form to request the notarization of University documents - not for an Apostille or State Certification (PDF) . Send this form in with the documents to be notarized and a $15 payment. The processing time is five business days and cannot be expedited.
An Apostille is a seal used by countries within the Hague Convention to assess the authenticity of a signature. A Department of State Certification performs a similar duty for a group of other countries. The Office of the University Secretary can assist in preparation for either seal. The University charges a flat $15 processing fee, while the State charges $15 per document sealed. This process usually takes 3 to 4 weeks. To request assistance, please complete the form to request an Apostille or State Certification (PDF) , and return with the appropriate fees and the document (s) requiring the seal. Processing of an Apostille cannot begin until this form and payment have been received.
To request notarized transcripts, please complete the Application Form for an Apostille/State Seal on Transcripts (PDF) . Send this form and payments to the Office of the University Registrar.
For additional information about any of the services above, please contact:
Office of the University Secretary
University of Pennsylvania
1 College Hall, Room 211
Philadelphia PA 19104-6303
Phone: (215) 898-7007
Fax: (215) 898-0103